Meeting documents
Audit Committee
Tuesday, 14th January, 2020 2.00 pm
| Business Items | |
| 1 | Public participation (Standing Order 17) |
| To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes. Public participation time must not exceed thirty minutes. Requests to speak must be submitted in writing to the Head of Legal and Democratic Services, or the officer mentioned at the top of this agenda letter, by noon on the working day before the meeting and the request must detail the subject matter of the address. | |
| 2 | Apologies for absence and notification of substitutes |
| 3 | Declaration of disclosable pecuniary interest (Standing Order 37) |
| A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate. If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37. | |
| 4 | Minutes 25 July 2019 |
| To approve as a correct record | |
Other - 04 Audit Committee minutes 250719 v3.pdf  | |
| 5 | Matters referred by Council, the Executive, other committees etc. |
| If any | |
| 6 | Terms of Reference |
| Report of the Chairman | |
| Report - 06 Audit Committee Terms of Reference.pdf | |
| Report - 06.1 Appendix 1 - Audit Committee Terms of Reference.pdf | |
| 7 | External Audit |
| Report of the Head of Audit West | |
| Report - 07 External Audit Update.pdf | |
| Report - 07.1 Appendix 1 - Annual Audit Letter.pdf | |
| Report - 07.2 Appendix 2 - Audit Progress Report and Sector Update.pdf | |
| 8 | Treasury Management |
| Report of the Interim Section 151 Officer | |
| Report - 08 Treasury Management Mid-Year report 2019_20 | |
| 9 | Annual Accounts |
| Report of the Principal Accountant (Closure Systems) | |
| Report - 09 Update on Annual Accounts | |
| 10 | Annual Audit and Assurance Plan |
| Report of the Head of Audit West | |
| Report - 10 Internal Audit Assurance Plan Update.pdf | |
| 11 | Counter Fraud |
| Report of the Head of Audit West | |
| Report - 11.1 Appendix 1 - Anti-Fraud and Corruption Strategy 2019 | |
| Report - 11 Counter Fraud update^ Anti-Fraud and Corruption Strategy 2019 and updated Fraud Policies.pdf | |
| Report - 11.2 Appendix 2 - Whistle Blowing Policy.pdf | |
| Report - 11.3 Appendix 3 - Anti-Money Laundering Policy and Guidance.pdf | |
| Report - 11.4 Appendix 4 - Anti-Bribery and Corruption Policy.pdf | |
| 12 | Risk Management |
| Report of the Head of Audit West | |
| Report - 12 Risk Management Update.pdf | |
| Report - 12.1 Appendix 1 - Risk Management Strategy 2019-2024.pdf | |
| Report - 12.2 Appendix 2 - Risk Management Toolkit.pdf | |
| Report - 12.3 Appendix 3 - Corporate Risk Register.pdf | |
| Other - Supplementary despatch letter 241219 | |
| Report - 12.3 Appendix 3 Corporate Risk Register - Updated Version 241219 | |
| 13 | Work Plan |
| Report of the Head of Audit West | |
| Report - 13 Audit Committee Work Plan.pdf | |
| 14 | Urgent business permitted by the Local Government Act 1972 |
| Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed 'What harm to the public interest would flow from leaving it until the next meeting?' If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions. | |
| Minutes | |