Meeting documents
Council
Tuesday, 14th May, 2019 6.00 pm
| Business Items | |
| 1 | Apologies for absence |
| 2 | Election of the Chairman of the Council for the Municipal Year 2019/20 |
| 3 | Appointment of the Vice-Chairman of the Council for the Municipal Year 2019/20 |
| 4 | Public Participation, petitions, and deputations (Standing Orders 2(vi) and 17) |
| The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application. The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting. | |
| 5 | Petitions to be presented by Members (Standing Order No.16) |
| These have to be recieved by the Head of Legal and Democratic Services by 12noon on the day of the meeting | |
| 6 | Declaration of Disclosable Pecuniary Interest (Standing Order 37) |
| A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate. If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37. | |
| 7 | Minutes 19 February 2019 |
| To approve as a correct record | |
Other - 07 cou minute 190219  | |
| 8 | Motions by Members (Standing Order No. 14) |
| None | |
| 9 | Matters referred from previous meeting |
| None | |
| 10 | Election of the Leader of the Council for a four year term, 2019/20-2022/23 |
| 11 | Political Balance and Leaders and Deputy Leaders of the Political Groups for the Municipal year 2019/20 |
| The Head of Legal and Democratic Services will report orally | |
| 12 | Chairman's announcements |
| 13 | Leader's announcements |
| 14 | Chief Executive's announcements |
| 15 | The Council's Constitution |
| The latest version (amended April 2019) of the Constitution 2015 is available on the Council’s website via the following link: https://www.n-somerset.gov.uk/wp-content/uploads/2019/01/constitution.pdf The Council is required to approve and adopt the Constitution for the 2019/20 Municipal Year | |
| 16 | Constitutional appointments etc |
| The Leader to appoint up to eight Members of the Council to form the Executive, including their portfolios. The Council to approve arrangements for the Policy/Overview and Scrutiny Panels, the Committees and the Scheme of Delegation in accordance with the Constitution. | |
| 17 | Municipal Calendar 2019/20 |
| Report of the head of Legal and Democratic Services (attached) | |
| Report - 17 Municipal Calendar 2019-20 | |
| Report - 17.1 DRAFT Municipal Calendar 2019-20 | |
| 18 | Appointments to Outside Bodies 2019/20 (Council) |
| Report of the head of Legal and Denocratic Services | |
| Report - 18 Appointments to Outside Bodies 2019-20 | |
| 19 | Forward plan dated 03 May 2019 |
| Attached | |
| Report - 19 Forward Plan 030519 | |
| 20 | Reports of the Policy/Overview and Scrutiny Panels |
| None | |
| 21 | Question Time (Standing Order No. 18) |
| Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for 20 minutes. Members are requested to supply the Democratic Services Officer with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes. | |
| 22 | Report and matters referred from the Executive |
| None | |
| 23 | Reports and matters referred from the Policy/Overview and Scrutiny Panels other than those dealt with elsewhere on this agenda |
| None | |
| 24 | Reports and matters referred from the other Committees other than those dealt with elsewhere on this agenda |
| None | |
| 25 | Reports on joint arrangements and external organisations and questions relating thereto |
| (1) Avon Fire Authority - Oral report (2) West of England Joint Scrutiny Committee - Oral report | |
| 26 | Housing Infrastructure Fund (Forward Fund) Commissioning Plan Approval |
| Report of the Executive Member for Planning, Highways, Transport, Housing and Economic Development (attached) | |
| Report - 26 Housing Infrastructure Fund Commissioning Plan | |
| 27 | Recommissioning of the Adult Community Based Drug and Alcohol Treatment Service |
| Report of the Executive Member for Adult Social Care (attached) | |
| Report - 27 Recommissioning of the Adult Community Based Drug and Alcohol Treatment Service | |
| 28 | Parks and Street Cleaning Commissioning and Procurement Plan |
| Report of the Executive Member for Environment (attached) | |
| Report - 28 Parks and Street Cleaning Commissioning and Procurement Plan | |
| 29 | Commissioning Plan for Appointment of a Developer in respect of the Development of the First Phase of the Council’s Land at Parklands Village, Weston-super-Mare |
| Report of the Executive Member for Human Resources and Asset Management, Capital Programme and Transformation Programme (attached) | |
| Report - 29 Commissioning Plan for Appontment of Developer Parklands Village | |
| 30 | Chairman's notification of the appointment of a Chaplain and Deputy Chaplain |
| 31 | Urgent business permitted by the Local Government Act 1972 (if any) |
| For a matter to be considered as an urgent item, the following question must be addressed: 'What harm to the public interest would flow from leaving it until the next meeting?' If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions. | |