Meeting documents
Council
Tuesday, 18th February, 2020 6.00 pm
| Business Items | |
| 1 | Public participation, petitions, and deputations (Standing Orders 2(vi) and 17) |
| The Council will hear any person who wishes to address it in accordance with the standing orders. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application. The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting. Requests to speak must be submitted in writing to the Head of Legal and Democratic Services, or the officer mentioned at the top of this agenda letter, by noon on the working day before the meeting and the request must detail the subject matter of the address. | |
| 2 | Apologies for absence |
| 3 | Petitions to be presented by Members (Standing Order No. 16) |
| These have to be received by the Head of Legal and Democratic Services by 12.00 noon on the day of the meeting. | |
| 4 | Declaration of disclosable pecuniary interest (Standing Order 37) |
| A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate. If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37. | |
| 5 | Minutes |
| 7 January 2020, to approve as a correct record (attached) | |
Other - 05 Minutes 070120  | |
| 6 | Motions by Members (Standing Order No. 14) |
| None | |
| 7 | Matters referred from previous meeting |
| None | |
| 8 | Chairman’s announcements |
| It is proposed to hold an Extraordinary Council meeting on Tuesday 12 May 2020, immediately prior to the Annual Council meeting, to consider conferring the title of ‘Honorary Alderman’ on past members of the Council as put forward for this honour by group leaders. The Chairman has asked for a note explaining the role of honorary aldermen to be provided to councillors (attached). | |
| Other - 08 Note re Honorary Aldermen | |
| 9 | Leader’s announcements |
| 10 | Chief Executive’s announcements |
| 11 | Forward Plan dated 31 January 2020 |
| (attached) | |
| Report - 11 Forward Plan 310120 | |
| 12 | Reports of the Policy/Overview and Scrutiny Panels |
| None | |
| 13 | Question Time (Standing Order No. 18) |
| Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for 20 minutes. Members are requested to supply the Democratic Services Officer with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes. | |
| 14 | Report and matters referred from the Executive, 5 February 2020 |
| The agenda item number mentioned in the heading of the individual extract refers to the agenda of the relevant Executive meeting. All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting. [Note: Executive reports have been attached for completeness] (1) EXE 74 Adoption of West of England Joint Local Transport Plan 4 (JLTP4) (Agenda Item 13) (draft minute extract to follow) (2) EXE 75 Treasury Management Strategy 2020/21 (Agenda Item 14) (draft minute extract to follow) (3) EXE 76 Capital Strategy 2020-25 and Capital Budget 2020-21 (Agenda Item 15) (draft minute extract to follow) (4) EXE 77 Medium Term Financial Plan (MTFP) Update and Revenue Budget 2020/21 (Agenda Item 16) (draft minute extract to follow) Note: The published Equality Impact Assessments (EIAs) that underpin the 2020/21 budget savings plans can be found at Appendix 6 to the Executive report. Councillors are asked to familiarise themselves with the EIAs in advance of the meeting. Note for Councillors: Council is requested to consider item 14 (4) above together with the following report (item 15) which contains the Council Tax charges for the Council and the precepting authorities for 2020/21. If changes are approved to the recommendations from the Executive, alterations to the recommended Council Tax resolution as contained within the following report might be required. In this case Council will be requested to adjourn for one hour to enable the figures in the Council Tax resolution report to be recalculated and re-circulated. | |
| Other - 14.1a Adoption of the West of England Joint Local Transport Plan 4 | |
| Other - 14.1b Appendix 2 Joint Local Transport Plan 4 | |
| Other - 14.2a Treasury Management Strategy 2020-21 | |
| Other - 14.3a Capital Strategy 2020-25 and Capital Budget 2020-21 | |
| Other - 14.4a MTFP Update and Revenue Budget 2020-21 | |
| Other - 14.4b App_6 - Combined 2020 EIAs - CSD | |
| Other - 14.4c App_6 - Combined 2020 EIAs - DE | |
| Other - 14.4d App_6 - Combined 2020 EIAs - PC | |
| Other - supplementary despatch letter 140220 | |
| Other - 14 Report and Matters referred from the Executive 050220 EXE 74^ 75^ 76^ 77 | |
| 15 | Revenue Budget Update and Council Tax Setting 2020/21 |
| Report of Councillor Cartman (attached) | |
| Report - 15 Revenue Budget Update and Council Tax Setting 2020-21 | |
| 16 | Reports and matters referred from the Policy/Overview and Scrutiny Panels other than those dealt with elsewhere on this agenda |
| None | |
| 17 | Reports and matters referred from the other Committees other than those dealt with elsewhere on this agenda |
| None | |
| 18 | Reports on joint arrangements and external organisations and questions relating thereto |
| (1) Avon Fire Authority Oral report from Councillor Payne (2) West of England Joint Scrutiny Committee Report from Councillor James (attached) | |
| Report - 18.2 Report on WECA Joint Scrutiny Committee | |
| 19 | Corporate Plan |
| Report of Councillor Davies (attached) | |
| Report - 19 Corporate Plan | |
| 20 | Urgent business permitted by the Local Government Act 1972 (if any) |
| For a matter to be considered as an urgent item, the following question must be addressed: 'What harm to the public interest would flow from leaving it until the next meeting?' If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions. | |
| 21 | Other - supplementary despatch letter 140220 |
| Minutes | |