Agenda and minutes

The Chairman welcomed everyone to this face-face meeting of the Planning & Regulatory Committee in the New Council Chamber.  

He explained the new arrangements in place for speaking on planning applications under Standing Order 17A, with speakers to be invited to address the committee immediately before an application rather than at the start of the meeting.

The Chairman then introduced those officers present at the meeting

Please note that following changes to SO17A, public speaking about applications for planning permission will be at the start of relevant agenda items rather than at the start of the meeting.  Time limits and notification deadlines remain unchanged, as set out below.

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

If there is more than one person wishing to object to an application, the Chairman will invite those persons to agree a spokesperson among themselves. In default of agreement the Chairman may select one person to speak.

Requests to speak must be submitted in writing to the Assistant Director Legal and Governance and Monitoring Officer, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

Please ensure that any submissions meet the required time limits and can be read out in five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for applicant/supporter statements and three minutes for objector statements on a planning application (up to a maximum of 30 minutes). Members of the public are advised that 400 words at normal speaking speed equate to a three minute statement.

It was noted there were no speakers under Standing Order 17 or 17A.

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

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21 September 2022 to approve as a correct record (attached)

Resolved: that the minutes of the meeting be approved as a correct record.

Section 1 report of the Director of Place Directorate (attached)

The Director of Place’s representative presented the report.  He also drew members’ attention to the update sheet which had been published the previous day. 

At the invitation of the Chairman, the ward members, Councillors Karin Haverson and Ann Harley addressed the committee.

Following debate it was:

Resolved: to REFUSE contrary to recommendation for the following reason:

The proposal constitutes unsustainable development due to inadequate public transport links to essential services contrary to policy CS10 of the Core Strategy 2017.

As the application was under section 1 of the agenda and the resolution was contrary to the officer recommendation the application is held over until a future meeting for the final decision to be made.

Section 3 report of the Director of Place Directorate (attached)

The Director of Place Directorate’s representatives reported on appeal decisions and appeals that had been lodged since the date of the last meeting. 

Resolved: that the report be noted.

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

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