Agenda and minutes

The Chairperson welcomed everyone to this face-face meeting of the Planning & Regulatory Committee in the New Council Chamber.  

He explained the new arrangements in place for speaking on planning applications under Standing Order 17A, with speakers to be invited to address the committee immediately before an application rather than at the start of the meeting.

The Chairperson than asked those Members and officers present to introduce themselves.

At its Annual Meeting, the Council had elected Councillor Hugh Malyan as Chairperson of the Planning and Regulatory Committee for the forthcoming municipal year.

Councillor Robert Payne was nominated and seconded to the position of Vice Chairperson

Resolved: that Councillor Robert Payne be elected as Vice Chairperson of the Planning and Regulatory Committee for the Municipal Year 2023-24.

Please note that following changes to SO17A, public speaking about applications for planning permission will be at the start of relevant agenda items rather than at the start of the meeting.  Time limits and notification deadlines remain unchanged, as set out below.

To receive and hear any person who wishes to address the Committee. The Chairperson will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

If there is more than one person wishing to object to an application, the Chairperson will invite those persons to agree a spokesperson among themselves. In default of agreement the Chairperson may select one person to speak.

Requests to speak must be submitted in writing to the Assistant Director Legal and Governance and Monitoring Officer, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

Please ensure that any submissions meet the required time limits and can be read out in five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for applicant/supporter statements and three minutes for objector statements on a planning application (up to a maximum of 30 minutes). Members of the public are advised that 400 words at normal speaking speed equate to a three minute statement.

It was noted there were no speakers under Standing Order 17.

Two requests to speak had been received under Standing Order 17A and the speakers would be invited to address the committee immediately prior to the consideration of the application in question (agenda item 7).

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairperson is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

None.

15 March 2023 to approve as a correct record (attached)

Resolved: that the minutes of the meeting be approved as a correct record.

Section 1 report of the Director of Place Directorate (attached)

At the invitation of the Chairperson, Jan Murray, local resident, addressed the committee speaking against the application.

At the invitation of the Chairperson, Kate Holden, Agent, addressed the committee speaking in favour of the application.

The Director of Place’s representative presented the report. 

Following debate it was

Resolved: Subject to

(a)  the completion of an acceptable Habitats Regulation Assessment , and

(b)  completion of a legal agreement securing, where not funded through the CIL: (i) the provision of on-site affordable housing (ii) green infrastructure, (iii) financial contributions towards the improvement of public transport services and the provision of travel packs (iv) improvements to PROWs and (v) contribution to Home to School Transport if the link through the Newlands Homes development is not delivered within a set period.

(c)  The expiry of the deadline for comment on the republished site note and

       the consideration of any new issues not previously raised

the application be APPROVED (for the reasons stated in the report) subject to the following conditions and any other additional or amended conditions as may be required in consultation with the Chairperson and Vice Chairperson and local member:

1.          Application for approval of the first reserved matters shall be made to the Local Planning Authority before the expiry of three years from the date of this permission. 

        Reason: in accordance with the provisions of Section 92 of the Town and Country Planning Act 1990.

2.          The development hereby permitted shall be begun before the expiry of two years from the date of approval of the last of the reserved matters to be approved. 

Reason: in accordance with the provisions of Section 92 of the Town and Country Planning Act 1990.

3.          Approval of the details of the scale, layout, appearance of the buildings and the landscaping of the site (hereinafter called (”the reserved matters”) shall be obtained from the Local Planning Authority, in writing before any development is commenced. 

        Reason: The application was submitted as an outline application in accordance with the provisions of Article 4 of the Town and Country Planning and Regulatory Committee 8 August 2018 Planning (Development Management Procedure) Order 2010 and in accordance with Policies DM32 of the Sites and Policies Plan Part 1 and Policy CS12 of the Core Strategy.

4.          The development hereby permitted shall be carried out in accordance with the approved plans.  

Location Plan LP.01 Rev C

          Parameters Plan       PP.01 Rev E

          Proposed Site Access         P20-2499 Figure 4.1 Rev B

      Reason: For the avoidance of doubt and in the interest of proper planning.

5.          No more than 68 dwellings shall be erected on the application site. 

        Reason: To avoid an overdevelopment of the site which would be likely to result in a form of development that is out of keeping with the character and appearance of the site and surrounding area in accordance with Policy CS33 of the Core Strategy and DM32 of the Sites and Policies Plan Part 1. 

Materials

6.          No development above DPC level shall be commenced until  ...  view the full minutes text for item PAR 6

Section 3 report of the Director of Place Directorate (attached)

The Director of Place’s representative presented the report. It was reported that it had been an exceptionally busy year, performing well against targets.

Resolved: that the report be noted

Section 3 report of the Director of Place Directorate (attached)

The Director of Place Directorate’s representatives reported on appeal decisions and appeals that had been lodged since the date of the last meeting. 

Resolved: that the report be noted.

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

None