Agenda and minutes

Please note, public speaking about applications for planning permission will be at the start of relevant agenda items rather than at the start of the meeting.  Time limits and notification deadlines remain unchanged, as set out below.

To receive and hear any person who wishes to address the Committee. The Chairperson will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

If there is more than one person wishing to object to an application, the Chairperson will invite those persons to agree a spokesperson among themselves. In default of agreement the Chairperson may select one person to speak.

Requests to speak must be submitted in writing to the Assistant Director Legal and Governance and Monitoring Officer, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

Please ensure that any submissions meet the required time limits and can be read out in five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for applicant/supporter statements and three minutes for objector statements on a planning application (up to a maximum of 30 minutes). Members of the public are advised that 400 words at normal speaking speed equate to a three minute statement.

One request to speak had been received under Standing Order 17A and the speaker would be invited to address the committee immediately prior to the consideration of the application in question (agenda item 6).

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairperson is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

None.

16 August 2023 to approve as a correct record (attached)

Resolved: that the minutes of the meeting be approved as a correct record.

None.

None.

Section 2 report of the Director of Place Directorate (attached)

At the invitation of the Chairperson, Colin Davidson, Applicant, addressed the committee speaking in favour of the application.

The Director of Place Directorate’s representative presented the report.

At the invitation of the Chairperson, the ward member, Councillor Ash Cartman, addressed the Committee.

Following debate, it was considered that in the context of the site, its location and the existing buildings to be removed the proposed extension would not be disproportionate addition over and above the size of the original building and would not have an adverse impact on the openness of the Green Belt.

It was therefore

Resolved: that the application be APPROVED subject to 

(a) the completion of the Habitats Regulation Assessment, and

(b) conditions to be drafted by officers to secure the following:

1. Commencement of development

2. Compliance with the approved plans

3. Materials

4. Compliance with the submitted Arboricultural Method Statement and Tree Protection Plan.

5. Control of future conversion of the garage

6. Details of external lighting

7. Compliance with bat mitigation measures

8. Protection of hedgerows

Together with any additional conditions which may be required as a result of the HRA.

Section 3 report of the Director of Place Directorate

The Director of Place Directorate’s representative reported on appeal decisions and appeals that had been lodged since the date of the last meeting. 

Resolved: that the report be noted.

Section 3 Report of the Director of Place Directorate (attached)

The Director of Place Directorate’s representative presented the report. It was reported that the quarter had been exceptionally busy, but that the directorate was performing well against targets despite struggling with recruitment. The Committee Chair highlighted the 100% appeal success rate.

Resolved: that the report be noted.

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

None.