Agenda and minutes

The Chairman welcomed everyone to this face-to-face meeting of the Planning & Regulatory Committee in the New Council Chamber. In line with public health recommendations to exercise caution and the council’s health and safety advice, the number of councillors, officers and members of the public in attendance in the Chamber was still limited to ensure the meeting could take place safely.

He also confirmed that the new committee and meeting arrangements were now in place following Council approval of the recommendations from the Planning Peer Review.  This Committee now comprised 13 members, together with an agreed pool of substitute members to be called on where standing committee members were unable to attend.  There were also new arrangements in place for speaking on planning applications under Standing Order 17A, with speakers to be invited to address the committee immediately before an application rather than at the start of the meeting.

The Chairman then introduced those officers present at the meeting and explained that any non-committee members in attendance may be invited to speak but did not have a vote.  

Please note that following changes to SO17A, public speaking about applications for planning permission will be at the start of relevant agenda items rather than at the start of the meeting.  Time limits and notification deadlines remain unchanged, as set out below.

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

If there is more than one person wishing to object to an application, the Chairman will invite those persons to agree a spokesperson among themselves. In default of agreement the Chairman may select one person to speak.

Requests to speak must be submitted in writing to the Assistant Director Legal and Governance and Monitoring Officer, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

Please ensure that any submissions meet the required time limits and can be read out in five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for applicant/supporter statements and three minutes for objector statements on a planning application (up to a maximum of 30 minutes). Members of the public are advised that 400 words at normal speaking speed equate to a three minute statement.

It was noted there were no speakers under Standing Order 17.

One request to speak had been received under Standing Order 17A and the speaker would be invited to address the committee immediately prior to consideration of the application in question (agenda item 6).

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

None declared.

13 October 2021 to approve as a correct record (attached)

Resolved: that the minutes of the meeting be approved as a correct record.

None

Section 1 report of the Director of Place Directorate (attached)

At the invitation of the Chairman, Tom Vaughan, Chair of Clevedon BID, addressed the committee speaking in support of the application.

The Director of Place’s representative presented the report.  He also drew members’ attention to the update sheet, published the previous day, a copy of which is filed on the minute book.  The update sheet gave details of a written commitment from the applicants regarding a clause within the S106 legal agreement, confirmed compliance with the updated Parking Standards SPD, gave details of additional third party comments and proposed an amendment to the wording of condition no. 20 in the recommendation.  

At the invitation of the Chairman, Councillor Canniford and Councillor Richardson addressed the committee.

Following debate it was

Resolved: that, subject to the completion a section 106 legal agreement securing suitable financial contributions towards (i) affordable housing provision, in the event that retail and leisure development is not commenced and completed within a set period of time following commencement of development of any residential apartment within the apartment block (ii) highways and transportation requirements including upgrading the crossing in Great Western Road and taster tickets (£120) per dwelling (iii) fire service infrastructure and (iv) one or more TROs to secure relocation of taxi bays and upgrades to Lower Queens Road, the application be APPROVED (for the reasons stated in the report), subject to conditions to be agreed in consultation with the Chairman, Vice Chairman, ward member and Councillor Crosby, to include the following matters together with any further relevant conditions as may be required:

1. The development hereby permitted shall be begun before the expiry of three years from the date of this permission.

2. The development hereby permitted shall be carried out in accordance with the approved plans and documents to be listed on the decision notice.

(list of plans to be inserted)

3.  Prior to the commencement of development a construction and development works phasing programme including the provision of site infrastructure, decontamination and archaeology shall be submitted to and approved in writing by the Local Planning Authority.  Development shall be carried out in accordance with the approved phasing programme, unless agreed in writing with the Local Planning Authority.  The phasing programme shall in particular:-

(a)        divide the development into phases (unless it is to be carried out in one phase);

(b)        identify the phased order by which the development will be undertaken in respect of the commencement of development of the phases (if relevant);

(c)        include the details of the timing of the delivery of improvements to vehicle, cycle and pedestrian access and car club;

(d)        include the details of the timing of the provision of the affordable housing (if relevant); and

(e)        include the timing of the provision of landscaping. 

4. No development shall take place, including any works of demolition, until a Construction Management Plan has been submitted to, and approved in writing by, the Local Planning Authority. The approved plan shall be adhered to throughout the construction period. The  ...  view the full minutes text for item PAR 36

Section 3 report of the Director of Place Directorate (attached)

The Director of Place’s representative presented the report.

Resolved: that the report be noted.

Section 3 report of the Director of Place Directorate (attached)

The Director of Place’s representative reported on appeal decisions and appeals that had been lodged since the date of the last meeting.

Resolved: that the report be noted.

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

None