Agenda

The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairperson will select the order of the matters to be heard.

Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions.  This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application.  

The Council will also receive questions from the public and provide answers thereto, subject to the Chairperson being satisfied that the questions are relevant to the business of the meeting.  

Requests must be submitted in writing to the Assistant Director Legal & Governance, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairperson is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

16 April 2024, to approve as a correct record (attached).

(attached)

(1)  “This council recommends that the Executive puts in place a mechanism where the opinion of ward member(s) is sought 5 working days prior to decisions being made, unless urgent” – Councillor Luke Smith.

(2)  Local Plan changes to support public realm and public art – Councillor Bridget Petty (attached).

Report of Councillor Gibbons (attached).

Report of Councillor Bell (attached).

Questions must relate to issues relevant to the work of the Executive.

Members are requested to supply the Democratic Services Officer with a note of each question at, or just after, the meeting.  A summary note of each question will be included in an appendix to the minutes.

(1)  Avon Fire Authority

Oral report.

(2)  Avon and Somerset Police and Crime Panel

Oral report.

(3)  West of England Combined Authority Joint Scrutiny Committee

Oral report.

These have to be received by the Assistant Director Legal & Governance by 12.00 noon on the day of the meeting. 

Report of the Assistant Director Legal & Governance (attached).

The Assistant Director Legal & Governance will report orally.

The Leader to appoint up to eight Members of the Council to form the Executive, including their portfolios.

The Council to approve arrangements for the Policy/Overview and Scrutiny Panels, the Committees, and the Scheme of Delegation in accordance with the Constitution.

Report of Assistant Director Legal & Governance (attached).

Report of Assistant Director Legal & Governance (attached).

(1)  Chairperson’s Announcements

(2)  Leader’s Announcements

(3)  Chief Executive’s Announcements

For a matter to be considered as an urgent item, the following question must be addressed:  “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairperson to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.