Agenda

To receive written submissions from any person who wishes to address the Committee.  The Chairman will select the order of the matters to be received.

Please ensure that any submissions meet the required time limits and can be read out in five minutes (up to a maximum of 30 minutes).

Requests and full statements must be submitted in writing to the Assistant Director Governance and Monitoring Officer, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

Thursday 25 January to approve as a correct record (attached)

Report of the Director of Corporate Services and S151 Officer (attached)

Report of the Principal Accountant for Resources & Financial Planning (attached)

Report of the Head of Audit and Assurance (attached)

Report of the Head of Audit and Assurance (attached)

Report of the Head of Audit and Assurance (attached)

Report of the External Auditors (attached)

Report of the Information and ICT Security Manager (attached)

Report of the Director of Corporate Service, Head of Procurement and Assistant Director Legal & Governance (attached)

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).  For a matter to be considered as an urgent item, the following question must be addressed:

“What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.