Agenda

Annual Meeting, Council - Tuesday, 10th May, 2022 6.00 pm

Venue: New Council Chamber, Town Hall

Contact: Sue Efford 

Note: https://youtu.be/ep-N_agUVdA 

Items
No. Item

1.

Apologies for absence

2.

Election of the Chairman of the Council for the Municipal Year 2022/23

3.

Appointment of the Vice-Chairman of the Council for the Municipal Year 2022/23

4.

Public Participation, petitions, and deputations (Standing Orders 2 (vi) and 17)

The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairman will select the order of the matters to be heard.

 

Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions.  This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application.  

 

The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting.  

 

Requests must be submitted in writing to the Assistant Director Legal & Governance and Monitoring Officer, or to the officer mentioned at the top of this agenda letter, by noon on the day before the meeting and the request must detail the subject matter of the address.

5.

Petitions to be presented by Members (Standing Order No. 16)

These have to be received by the Assistant Director Legal & Governance and Monitoring Officer by 12.00 noon on the day of the meeting. 

6.

Declaration of Disclosable Pecuniary Interest (Standing Order 37)

A Member must declare any disclosable pecuniary interest where it relates to any matter being considered at the meeting. A declaration of a disclosable pecuniary interest should indicate the interest and the agenda item to which it relates. A Member is not permitted to participate in this agenda item by law and should immediately leave the meeting before the start of any debate.

 

If the Member leaves the meeting in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves to enable their exit from the meeting to be recorded in the minutes in accordance with Standing Order 37.

7.

Minutes pdf icon PDF 255 KB

12 April 2022, to approve as a correct record (attached)

8.

Motions by Members (Standing Order No. 14) pdf icon PDF 335 KB

(1)      Member Code of Conduct:  Councillor Charles (attached)

9.

Matters referred from previous meeting

None.

10.

Chairman's announcements

11.

Leader's announcements

12.

Chief Executive's announcements

13.

Political Balance and Leaders and Deputy Leaders of the Political Groups for the Municipal Year 2022/23

The Assistant Director, Legal & Governance and Monitoring Officer will report orally.

14.

The Council's Constitution 2022

There is a reference from the Audit Committee on the Constitution (see item 24 below)

15.

Constitutional appointments etc.

The Leader to appoint up to eight Members of the Council to form the Executive, including their portfolios.

 

The Council to approve arrangements for the Policy/Overview and Scrutiny Panels, the Committees and the Scheme of Delegation in accordance with the Constitution.

16.

Municipal Calendar 2022/23 pdf icon PDF 87 KB

Report of the Assistant Director, Legal & Governance and Monitoring Officer (attached)

Additional documents:

17.

Appointments to Outside Bodies 2022/23 (Council) pdf icon PDF 188 KB

Report of the Assistant Director, Legal & Governance and Monitoring Officer (attached)

18.

Forward Plan dated 3 May 2022 pdf icon PDF 160 KB

(To follow)

19.

Policy and Scrutiny Panel Report

None.

20.

Corporate Parenting Report

None.

21.

Question Time (Standing Order No.18)

Questions must relate to issues relevant to the work of the Executive.  Question Time will normally last for 20 minutes. 

 

Members are requested to supply the Democratic Services Officer with a note of each question at, or just after, the meeting.  A summary note of each question will be included in an appendix to the minutes.

22.

Reports and matters referred from the Executive - dated 27 April 2022

None.

23.

Reports and matters referred from the Policy/Overview and Scrutiny Panels other than those dealt with elsewhere on this agenda

None.

24.

Reports and matters referred from the other Committees other than those dealt with elsewhere on this agenda pdf icon PDF 71 KB

Audit Committee 28 April 2022

 

AUD29  Constitution Review 2022 (draft minute extract and report attached)

Additional documents:

25.

Reports on joint arrangements and external organisations and questions relating thereto pdf icon PDF 72 KB

(1)      Avon Fire Authority

          Report from Councillor Tucker (attached)

 

(2)      Avon and Somerset Police and Crime Panel

          None.

 

(3)      West of England Combined Authority Joint Scrutiny Committee

          None.

26.

Dispensation Regarding Absence from Meetings under S85 of the Local Government Act 1972 pdf icon PDF 36 KB

Report of the Assistant Director, Legal & Governance and Monitoring Officer (attached)

27.

Commissioning and Procurement Plan for New Energy Contract pdf icon PDF 244 KB

Report of Councillor Cartman (attached)

28.

Accommodation Strategy Update (INCLUDES EXEMPT APPENDIX) pdf icon PDF 204 KB

Report of Councillor Cartman (attached)

Additional documents:

29.

Urgent business permitted by the Local Government Act 1972 (if any)

For a matter to be considered as an urgent item, the following question must be addressed:  “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.